While there are no specified forms required for keeping employee and payroll records, certain information is mandatory and must generally be kept for four years. Below is a chart showing information required by each of the federal agencies
The IRS has released a tax tip advising taxpayers missing a Form W-2, Wage and Tax Statement (IRS Tax Tip 2012-20). Employers should have mailed or hand delivered a Form W-2 for each of their employees by January 31, 2012, for wages paid in calendar year 2011.
The IRS recommends taxpayers follow four steps if they have not received a Form W-2:
The National Labor Relations Board (NLRB) has issued a final rule requiring nearly all U.S. businesses to post a notice telling employees their union rights. This is a new federal requirement. As of January 31, 2012, most private sector employers are required to post a notice advising employees of their rights under the National Labor Relations Act. The notice should be posted in a conspicuous place, where other notifications of workplace rights and employer rules and policies are posted. Employers also should publish a link to the notice on an internal or external website if other personnel policies or workplace notices are posted there.